Covid Safe Plan for Photography

Aug 22, 2020Ideas, What's Hot

There is no denying that COVID-19 hasn’t affected everyone and as the situation continues our highest priorities are to ensure the health and safety of our clients and photographers. Event Photos Australia remains operational where possible under strict Covid restrictions.

Last Updated: 29th September 2020

Table of Contents

    Covid Safe Practice

    We’re doing our part to protect clients, staff and our community by cleaning our equipment regularly, following safe hygiene procedures and following risk reduction plans. Photographers are given the option to turn down any work they are not comfortable in covering due to health risks and will continue to work from home.

    General Safe Practices


    • Meetings will be held over the phone or teleconference such as Skype/Zoom.
    • Postpone any photo shoots that are not urgent where possible or limit the number of staff onsite.


    • Any photographers that report feeling unwell will self isolate and another photographer will be assigned.
    • If a photographer is confirmed to have COVID-19, they will isolate for a minimum of 14 days and any close contacts are to monitor for symptoms and seek medical advice.


    • Equipment being used for a shoot is cleaned prior to being used and after.
    • Client/s are not to handle any of the photographer’s equipment – including loading in/out.
    • Viewing stations are currently not in use and we are using online proofing systems.
    • Photographers will no longer be able to assist in taking photos using another person’s camera/phone.


    • Photographers will carry hand sanitiser.
    • Hand sanitiser will be applied when photographers see fit. ie – after picking up an item.

    Face Masks

    • If social distancing can not be achieved safely then a face mask will be worn.
    • You may request your photographer to wear a face mask.

    Record Keeping

    • Using the CovidSafe App to keep track of movements around the community and be alerted if there have been any close contacts with positive cases.
    • Keep records of photographer job movements.

    Queensland Covid Safe Plan

    Brisbane Headshots

    Headshots in Brisbane can still continue with social distancing in practice.

    Brisbane Events

    29th September 2020

    • Events up to 500 people can proceed by following COVID Safe Event Checklist.
    • Events with 500 to 10,000 people must develop a COVID Safe Event Plan and submit for approval by the local Public Health Unit.
    • Events of more than 10,000 people must develop a COVID Safe Event Plan and submit for approval by the Queensland chief health officer.

    Source: Queensland Government

    New South Wales Covid Safe Plan

    Sydney Headshots

    Headshots in Sydney currently available and the four square metre per person rule applies.

    Sydney Events

    • Business events are capped at 300 people and the four square metre per person rule applies.
    • The venue must have a COVID Safe plan in place.

    Victoria Covid Safe Plan

    Melbourne Headshots

    Melbourne entered stage four restrictions from 6pm on Sunday 2 August, a statewide mandatory mask policy took effect from midnight Sunday 2 August, and regional Victoria entered stage three restrictions from Thursday 6 August.

    Melbourne Events

    Melbourne is currently in Stage 4 and Professional Photography is not allowed.

    17th September 2020

    In Metro Melbourne, Photography and video production continue to be assessed as a non-essential business. At this stage we are unable to help clients in Melbourne metro or travel outside of Melbourne metro; please visit the Victorian roadmap. We are expecting to be able to work again roughly by the end of October – however, we will have to wait for the Victorian Government to confirm at a later date.

    South Australia

    Adelaide Headshots

    Adelaide Headshots are available and the total number of people at a place must not exceed 1 person per 2 square metres.

    Adelaide Events

    Events in Perth are currently available and the 2 square metre rule applies.
    Source: Government of South Australia

    Western Australia Covid Safe Plan

    Perth Headshots

    Perth Headshots are available and the total number of people at a place must not exceed 1 person per 2 square metres.

    Perth Events

    • Events involving 500 guests require local government authority approval and need an approved COVID Event Plan

    Source: WA Government

    Crowd Density Calculator

    Gross Square Metre:
    Square Metre for Equipment, Furniture, etc.:
    Square Metre Per Person: (4㎡)
    Total Number of Exhibitor personnel:
    Total Number of Staff (Yours and Contractors):
    Expected Attendance:
    Available Participant Capacity

    Covid Safe Guidelines from Department of Health

    To date, no photographers or clients we have worked with have tested positive for COVID-19. We will continue to monitor and practice work safe practices as presented by Departments of Health in all states.

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